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After
your meeting
After holding your meeting, send a note of appreciation to
the people who attended. Use this as an opportunity to
remind those people who have not yet booked of the
approaching deadline!
Reservation procedures
We will send you the format to print for our reservation
forms. As recruits decide to book the trip, they should
return the reservation forms to you. Check to make sure
they have been completely correctly and signed. Make sure
credit card information is included (Visa, Matercard, or
American Express only please) and you name/organization
name is also listed on the reservation form. Then forward
these reservation forms on to us.
Remind travelers that they will receive a confirmation
from Tradizione Turismo T.O. within three weeks and that
they should check the information on their confirmation
carefully. Travelers should call you immediately if any
revisions to their confirmations are needed—you, in turn,
need to then call us as soon as possible with these
changes.
Materials your group members will receive
As we receive each traveler’s reservation, we will send
each of them their own confirmation packet including the
following materials:
-
A detailed day-by-day itinerary, including descriptions
of optional excursions/services available
-
A copy of the traveler’s credit card receipt and
invoice/confirmation of services
Booking Optional Excursions
Once the group is confirmed, we will need to know which
travelers will be purchasing the optional excursions &
services as well as room requests (twin beds, etc). All
of this information should be included on the original
reservation form.
However, as some clients need time to decide about
purchasing optional excursions, it is your duty as Group
Coordinator to help confirm the traveler’s choices with
our company by the final payment date.
Under some conditions, it is possible to decide to
purchase the optional excursions once in Sicily. However,
as Group Coordinator, you must be responsible for checking
with our company to see by which date we must have
optional excursion payment/confirmation.
You will earn a free space for yourself on any optional
excursion(s) that are pre-purchased (paid for by
the final payment date). No free spaces will be
granted for optional excursions purchased on the tour. |
